The Customer
A leading manufacturer of chilled food, supplying the top UK retailers and supermarkets.

  • £300M annual spend across three companies
  • New executive team focused on operational efficiency and cost control

The Problem

  • Limited visibility and control over spend, leading to inefficiencies and budget overruns
  • No centralised contract management, resulting in non-compliant purchasing and missed cost-saving opportunities
  • Manual, paper-based processes causing approval delays and administrative overhead

The Solution: Cobwebb Agility for Purchasing

The company implemented Cobwebb Agility for Purchasing, an automated solution to streamline and digitise procurement processes:
✅ Web-Based Requisitioning – Employees create purchase requisitions via an intuitive interface, eliminating manual paperwork.
✅ Seamless ERP Integration – Supplier details, products, and pricing are automatically pulled from the ERP.
✅ Contract Compliance – Supplier contracts are referenced during the requisition process to ensure compliance.
✅ Automated Approval Workflow – Digital workflows route approvals to the appropriate stakeholders, reducing delays.
✅ Auto-Generated POs – Approved requisitions instantly convert into purchase orders (POs) in the ERP.
✅ Document Archiving – All POs are automatically stored in Cobwebb Docstore for easy access and auditability.
✅ Complete Audit Trail – Every action is logged, ensuring full transparency and accountability.

The Results

  • 25% reduction in unauthorised spend due to improved visibility and compliance
  • 50% faster procurement cycle times through automated workflows and approvals
  • Cost savings through contract enforcement, ensuring purchases align with pre-negotiated terms
  • 100% digital document storage, eliminating paperwork and improving audit readiness
  • Increased operational efficiency, freeing up procurement teams for strategic tasks

Conclusion
By implementing Cobwebb Agility for Purchasing, the company gained real-time visibility into spend, enforced contract compliance, and eliminated inefficiencies—transforming procurement into a streamlined, strategic function.